Opiniones de M-Files

Excelente Gestor Documental

Comentarios: Buena experencia, aun faltan mas canales en latinoamerica, mas servicio de la marca

Puntos a favor:

La facilidad de busqueda y la interfaz muy amigable

Contras:

EL precio, es algo alto ya que se cobra por licencia

Perfectly developed product with so many useful features

Comentarios: The interface of the product is quite effective in doing daily task work and also helps me in to understand all the features better. This solution suits every type of organization whatever their size and resources will be.

Puntos a favor:

For me to work with full integrity and also it assures the safety and security of my documents to a larger extent. I really like its search bar that allows me to search each and every document from my system with huge ease and also it provides me a great help in sharing my documents to anyone anywhere in the world.

Contras:

It has been the excellent tool with skilled customer response. I have experienced its support they are really professional and intelligent while resolving our problems. Honestly there is nothing to dislike here.

Central Digital Repo

Comentarios: M-Files has changed the way we move decision papers around in the office. We are slowly in the process of digitizing our workflows and simple business processes like forms approvals and routing of papers through the management team members. M-Files is now our central repository for archived documents and new ones coming into the inbox.

Puntos a favor:

1. We scan the majority of our paper documents in the office, and it goes straight to M-Files. I love the seamless integration with Microsoft products (Office, Outlook, File Explorer) as there are quick buttons for upload, and the usual cut&paste, drag&drop also works. 2. The setup for workflows is amazing and easy to do. It uses a graphical interface that is fun to experiment with but at the same time powerful and highly customizable. 3. M-files works best in the Microsoft Windows environment as well as with mobiles devices for easy access to our vaults from anywhere with internet connectivity.

Contras:

We initially had some trouble with integration with our Active Directory for a unified username/password management. We had to go through the documentation (which some are not so up to date), and the vendor we had was not so helpful either.

Good Document Management Solution for most businesses

Comentarios: Learned what we did and did not want in a Document/Content Management Solution. We are currently shopping around for a better option.

Puntos a favor:

User Interface is the same no matter the platform. The database residing in the cloud and off local servers is a huge plus, especially for off-site workers. But the structure and speed of the M-Files server is fantastic. Fully customizable to however you want to track your documents and tag your metadata. Tasks and Assignments were a huge plus. Plug-ins for Microsoft Office products all worked very well. Versioning of the documents was awesome. Working on documents locally and then saving incremental changes back to the server dramatically increased speed of working documents for us. (CAD drawings in particular)

Contras:

We had 3 things that prevented us from being able to implement and use M-Files to the full. 1. Does not work with Revit's Central Module! Almost all of our architecture projects are built in Revit and they all utilize the Central Module to be effective. M-Filee's inability to comply with this, made it unusable for us. 2. User Interface was difficult for implementation. Many in the office are used to and prefer the windows folder structure and found that our method of tagging metadata and the general UI experience to be too time-demanding and different from what they were used to. 3. When the files are saved on the m-files server they are not saved in their native format (.dpf .xls. doc) they are saved in M-Files format. M-Files has an export feature that supposedly should allow you to get the files back in their native format. We did not like that option we wanted a way to be able to look through the M-Files vault, distinguish which files are which and then be able to save them back in their original format.

Best software for managing your electronic documents online.

Comentarios: By sharing required documents with each other and with US staff helps us to making benefits.

Puntos a favor:

We can manage and control of our documents online by this software. Very user friendly and ease of use. We can share our documents with other employees in our company. We can also set permissions that who can view and change to our documents. So it is very secure. It has a feature of back up and restoring of files to avoid data loss. We can also save our scanned documents and photographs in M-Files. We can also connect to different databases to get the required data.

Contras:

M-files provide less customer support. The files saved at M-files store will not save in their existing format like .pdf , .doc etc. it will save the files in their M-files format which is bit annoying.

Online Storage and Easy Information Transfer

Comentarios: the application I use to store, manage and monitor all kinds of documents, information and visual materials. It can also be used for document sharing and version control.

Puntos a favor:

It is an easy-to-use and powerful document management system that facilitates the management, finding and tracking of documents for companies of all sizes. It is a solution offered according to the needs of every institution / organization. The biggest advantage at this point is that it is very simple to customize.

Contras:

It creates synchronization problems in places where the internet connection is not reliable and there may be version problems.

A perfect Content Management System

Comentarios: For the company right now, M-Files works and Management can access documents easily.

Puntos a favor:

M-Files works well on a single machine or on a server. I have deployed it on to an i5 server and we are 5 users that use the software to search for Travel Coupons. Search feature works well and the best thing is that it integrates with Windows and Windows products like One Drive and Outlook. It makes it easier for us to share documents. The workflow feature is quiet robust and if thought out well can replace manual approval processes.

Contras:

M-Files does not come fully packed with all features at a price point. We have to pay for Electronic Signature and If I want Digital Signature I have to pay 3rd party for the signature account and then M-Files for the integration. This is a bit tricky if you have budgeted an EDMS and all of a sudden all these pay walls appear. M-Files comes with Firebird DB embedded as default. It is quiet good but large organizations will have to move to MS SQL sooner than later as the retrieving becomes slower as there are more Objects in a Vault.

Not user friendly

Comentarios: I like the program apart from being able to upload only files one by one instead copying everything at once.

Puntos a favor:

Able to use it via phone app is the best feature I like. Normally we are bound to company laptop for everything and to company network for some of the applications. However with this phone app, it removes limits.

Contras:

Radical view system instead of windows folder system. Views has to be created by each user. Thus there is no global folder creation. some users is able to what they are looking for if they can manage view feature better. and not all people are proficient about programs, pc and IT stuff.

Authentic and reliable solution for all my files

Comentarios: In short I would say it’s a great intuitive in terms of document management and also in keeping them in a preferred way as well.

Puntos a favor:

It has the ability to drag and drop out various important files of my concern from one place to another quite frequently. Moreover, it also enables me to edit and format my documents according to my wish and desire and also helps me in managing dozens of documents with full ease.

Contras:

Every feature is so much interesting in it that I couldn’t imagine my life without it now. Talking about the drawbacks of this product I can’t think of anything that could be a drawback of this certain product because it has everything in it that I require basically.

Easy to learn, understand and to use. I allways find what I'm looking for

Comentarios: LinkedIn

Puntos a favor:

I allways find what I'm looking for when I search in M-Files, but alsow when I go to views that is build by administrators or myselves.

Contras:

I could have been integrated bether with SharePoint, but I have heard that this is coming :-)

Extraordinary product with hundreds of benefits

Comentarios: Overall I would say it’s really beneficial software for creating a specific place for all types of documents.

Puntos a favor:

Writing about pros I would say it enables me to drag and drop out files according to my wish and desire without any worries of managing data. Apart from I really prefer it because it helps me to automate all my workflow according to the working criteria.

Contras:

I am fond of using this auspicious product. It has brought a lot of convenience to me. Honestly speaking there is not any single drawback that I have to mention here.

Easy File Management

Comentarios: Great time to value (up and running in hours). Administration is intuitive and requires minimal expertise. The user experience is well integrated with Windows (can access using a drive map). Suitable for on-premier or cloud deployments, including AWS Workspaces of VMWare OneSpace.

Puntos a favor:

Seem less integration with Windows and Active Directory. Users can simply drag and drop files into the M-Files client or via a browser (requires plug-in). User can tag favorite files and search based on multiple file attributes or tags. Server setup (Window 2012 or higher) is straightforward with the option of M-Files database or Microsoft SQL server. For smaller organizations, I recommend using the built-in database option. M-Files installation and administration requires much less planning compared to SharePoint.

Contras:

Not a full featured when compared to SharePoint. Does not offer collaborative features such as Web or Office365 integration.

Keeping my files organized gives me time to access them

Comentarios: Overall, my experience with M-Files software has been good. It is a great way to organize and access files, and the user interface is intuitive and easy to use. The powerful features allow for customization and the ability to access files quickly and easily. However, the cost can be a bit prohibitive for some, and the setup process can be a bit complicated.

Puntos a favor:

I like that M-Files software is easy to use and is an efficient way to organize and access files. It has a great user interface and makes it easy to search and find the files you need. Additionally, it has a powerful set of features that allow you to customize the way you store and access files.

Contras:

I dislike that the software can be a bit expensive for smaller teams or businesses. Additionally, the setup process can be a bit long and complicated for those who are unfamiliar with the software.

Data Management System with Really Bad User Interface

Comentarios: Data management system we use in the company. This is to prevent storing important infos at outlook inbox. Idea is great but mfiles is not correct tool. This might be a great tool for DRIM but not for daily use.

Puntos a favor:

Versioning functions allows you to go back if you made a mistake. Also, its integration with MS office is useful.

Contras:

Overall user interface is very bad. Not encourage you to use it. Also, link sharing etc is very hard. People are always frustrated with new tools and it is not easy to encourage them to use. Thus, user interface and easiness of use is key. Mfiles does not provide that.

Out of the box experience

Comentarios: Mfiles comes with features out of the box that get you started but the real value comes once you start modeling your business processes utilizing the functionality of the core software. I have been very successful at modeling our business processes using the software. I am always amazed with what I can do with it. You can do a lot by simply configuring the software and even more if you want to write a little code. I am very happy with the software and would recommend it to others. Don't expect it to be tailored to your business out of the box though. To leverage it you have to get into the Administration functions and then you can roll out the solutions to your users.

Puntos a favor:

The fact that I can define a solution with the software that fits our business.

Contras:

I think the professional services are expensive and cost prohibitive. That is not a problem with the software but it is a problem if you want to leverage the product. You really need in house expertise if you want to get what you need from the software.

It Helps To Organize Your Documents In An Order But User Interface Should Be Improved.

Comentarios: It allow to keep your corporate memory in safe. We use it to organize our documents (drawings / 3D models / excel files / video and images etc.). Since we identified file category names manually (during implementation period), there was a chance to customize them. You can easily upload your files to the server and access to them in anywhere that you have an internet access. You can also check your documents by phone. However there is no windows type folder hierarchy. You cannot upload any item with dropping, you should categorize all documents one by one. So uploading all items take lots of time, when you have several items.

Puntos a favor:

All uploaded documents can be opened by phone in anywhere where you have an internet access. Also customized category definitions help to find documents quickly.

Contras:

Windows folder type (drop and upload) strategy can be implemented to user interface to provide more flexibility to users when they need to upload more than one document.

Next Generation Business Management

Comentarios: This product is a game-changer. Not only is your data retained better, it is retrieved quicker, work time is reduced exponentially, security is granular and well-protected, and analysis possibilities are endless! It is totally beyond me why anyone would use anything else to operate their business. SharePoint is nice for website management, but it costs you way too much as a tool to manage your business. Drop it now like a hot potato and get M-Files. It will save your company a ton of money in the long run.

Puntos a favor:

Retrieval of documents, and analysis opportunities.

Contras:

It takes some adjustment to move from a linear filing sensibility to a meta-data driven system. I still think linear. But I am getting over it!

M-files for Engineering

Comentarios: My primary interest in using M-Files is with regard to AutoCAD drawings. I think the final product that will be delivered will be great. However, during our vetting process where we were evaluating a couple of different products, I specified my "must haves", and we were told by the salesman that "M-Files can do that". He probably knew that if it couldnt, it was a deal breaker, so its hard for me to fault him. However, after committing and going through the discovery process, it became apparent that the product had been grossly oversold in terms of its capabilities to deal with AutoCAD drawings and especially Xrefs. My requirements had been clearly stated in the scope of work document. As I said, I think the final product that is to be delivered will be excellent, and to M-Files' credit you are honoring the scope of work committments, but it has taken much longer to get the final product delivered than I ever imagined it would take. Hopefully we will get the final product for testing in a few days. Fingers crossed.

Puntos a favor:

Ease of use, appearance (good user interface.

Contras:

Did not really have the capabilities with regard to AutoCAD documents that we were led to believe it had. These capabilities have had to be developed by M-Files, which has taken a long time.

Small Business User

Comentarios: Overall M-Files is a great program. There is always room for improvement just like any other software program out there. My favorite part is that I don't have to pay someone else to make changes to my own company on the back end. I have almost full control over that aspect.

Puntos a favor:

User Friendly, Have more control over my own company and set up.

Contras:

Would like more search fields to narrow down a search. Takes a long time to get support for more in depth help like syncing other programs. When working on a project we have to try to get 3 people on our side to match up with one person on yours sides schedule. The support is not very flexible.

M-files a Feature Product

Comentarios: I launched M-files in Pakistan and made marketing from Scratch. I made more than 100 POCs and about Dozen of Implementations. The experience shows at the end user is very happy with m-files.

Puntos a favor:

Rich in Features, more flexible, more Connections with other Solutions, Metadata based Permission

Contras:

Like adding Tables, images in Text Box, Need more expertise in using Configuration, compliance kit.

M-Files helped us get our document management under control.

Puntos a favor:

M-Files is a fantastic software for getting your file server and document management under control. It helps secure our files and teaches employees to be more careful in what they share due to its classification system. It was relatively easy to deploy and setup.

Contras:

It can be a tad bit pricey however it does its job well and once it is deployed you can see the value in the cost.

M-Files gives me means of organizing documents for fast retrieval with parameters of a certain file.

Puntos a favor:

The main feature that I like most about this system is the workflow creation where you can convert your business process into a paper-less and effortless process. Proposals, approvals, routing memos, etc. can be done via the computer no need for physical papers and appearances to the concerned people.

Contras:

The thing that I am not well pleased with the system is the complexity of the program. There is a need for serious training to be able to use the full functionalities of the system.

Modern & Flexible CMS

Comentarios: This product brings managing & accessing your company documents into the 21st century. The ability to access all your documents from in our out of the office on any internet connected device is a game changer. No more needing to share files via dropbox or OneDrive. This product can do it all either with built-in functionality or via their API's.

Puntos a favor:

Ease of having access to all of your documents

Contras:

I wish that there was some built-in functionality for doing validation for workflows.

M files establudhed user

Comentarios: Overall good, worth taking the time to fully define before implementing, technical support good but sales support can be slow to respond.

Puntos a favor:

Ease of use - value for money

Contras:

Some aspects not as intuitive ad they shoild be

Gold Business Technologies - Kamloops BC

Comentarios: I have been working with M-files for close to a year now and have of course learned in that time that M-files offers the most comprehensive information management solution than any other products we have had at our disposal. Our customers that need a solution are amazed at the power under the hood and the simplicity M-Files offers from the UI.

Puntos a favor:

simple to learn, the user interface integrates into customers windows environment like nothing else i have seen. Very powerful under the hood and IT department see's great benefits to help manage their day to day issues and information management.

Contras:

Haven't found any limitations since the new contract module was launched